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                                    HOLY ANGELS FINANCE COMMITTEE MINUTES

                                                February 19, 2009 

OPENING PRAYER
Fr. Jerry Brittain led the opening prayer.

 ATTENDANCE
Fr. Jerry Brittain, Fr. Rick Wendell, Don Felix, Jack Daniels, Paula Beine, David Beine, Mike Nowack, Kathryn Fisher Davies, Charles O’Meara, Randy Lawson, and Harry German.  Not in attendance: Pete Rettler.

 MINUTES OF THE PRIOR MONTH
A motion was made by Don Felix and seconded by Kathryn Fisher Davies to accept the minutes from the prior month.  The motion was approved unanimously. 

REVIEW OF FINANCIAL STATEMENTS - December
Weekly Envelopes were $53,775 less than the budget for the month and the Y-T-D was off by $83,631.  The Stehling account was corrected during the month and the Y-T-D figure was correct.  The School Trust Fund gave to the Parish $40,000 during the month.  The School gave $20,000 to the Parish a portion of the Instructional Fee (per budget).

Expenses for Salaries & Benefits were slightly under budget (Y-T-D).   Two bills were paid during the month for Health Insurance; that will be corrected in February.  A heating bill of $9,500 was not received in time to be paid during the month.  Capital Expenditures for the Y-T-D is correct as stated; the “prepaid account” has now been totally consumed with the payment of the last bill for the caulking & tuck-pointing of the church and school.

 The Parish Checking account has a balance of $32K.  The Parish Savings account is at $35K.   The Parking Lot Fund Debt is at ($48.4K) and the School Trust Fund is at $1,585.5K.

PROPERTY AND GROUNDS UPDATE
Jack mentioned that the committee has updated its priority schedule for the next fiscal year. 

Current projects that are being worked on is the “old truck” – brakes, belts & Hoses; water in the elevator pit; and consideration for the cemetery roads and their repair (responsibility of the Cemetery Board of Directors).

 FAITH IN OUR FUTURE
Total pledges to date are $625,000.  The Parish received its first transfer of funds from the Faith in Our Future foundation in the amount of $44,800.  This is being kept separate from regular Parish funds and is to be spent in accordance with our case statement.  (Taken from Feb. 22^nd Bulletin)

 AUDIT DISCUSSION
Jack discussed results of the Archdiocese audit.  Katie Hoeller, Director, Parish and School Financial Services of the Archdiocese, sent a “Summary Report” as well as a “Detailed Observations and Expectations” letter to the Parish.  A response to this audit is required and is due not later than March 27, 2009.

Within the “Summary Report”, it appears that the biggest concern is that “the Parish does not maintain one set of accounting records”.  As we all know, the school and the parish records are maintained separately.

Within the “Detailed Observations and Expectations”, it would appear that the biggest issue is that with the “Football Fever Extravaganza”.  Katie Hoeller writes: “This type of lottery is not a legal gaming activity…The parish must discontinue its participation in this activity.”

There are other issues that Katie Hoeller addresses – the emphasis being placed on all of the separate check books/separate bank accounts associated with miscellaneous fund raising activities at the School.

 Dave Biene offered to be the official spokesperson that would reply to Katie Hoeller.  At the meeting, Fr. Brittain then appointed Dave to be that spokesperson and directed him to create the response to Katie Hoeller in order to comply with the date in her request (3/27/09). 

Thank you Dave.

SCHOOL TRUST FUND
The Parish Board of Trustees (School Trust Fund) has requested a meeting with the Advisory Board on Thursday, March 5^th.  This would be the “final step in engaging a professional money manager to begin investing the assets of the School Trust Fund…” (quoted phrase taken from Chuck O’Meara’s E-mail dated 2/23/09)

ANNUAL BUDGET CONSIDERATIONS:
In compliance with the directive of the Parish Council at its January meeting, the School Board presented J. Daniels with three additional budgets.  The one budget showing a Parish subsidy in the amount of $600,000 will indeed provide for a balanced budget; however, tuition would need to be increased by about 8.4% (there would be NO salary increases for teachers or staff).   

Additional alternatives were noted: 1. Consideration for a shared/part time associate pastor as compared to a full time associate pastor; 2. Reducing the faculty as a result of dealing with the issues relating to one smaller class and further consideration of all staffing needs.  (The Parish Council will communicate directly with the School Board on this issue); and 3. Reclassifying a school position in order to obtain reimbursement from the Stehling fund.

 ADMINISTRATIVE MATTERS
On Tuesday, February 17^th, there was a meeting between the parish councils of St. Mary’s and Holy Angels.  The conclusion of the meeting was that both parishes expressed a desire to form a Task Force.  The goal of the Task Force was to research/study/put forth a recommendation “that a partnership be formed between the two schools or … recommend that there be no partnership formed and the schools continue to remain separate.” (quote taken from “In Today’s Principal Newsletter” (by Gail Craig) dated 2/18/09). 

 ADJOURNMENT
A motion to adjourn was made by Randy Lawson and seconded by Mike Nowack.  The motion was approved unanimously.

NEXT MEETING:

Our next meeting is scheduled for 6:30 PM Thursday, March 19, 2009.

Respectfully submitted,    

Jack Daniels on behalf of Pete Rettler

                                                                   Holy Angels

                                                 Finance Committee

                                                       2008-2009

Name                                                     Address                                               Phone

Fr. Gerald Brittain                  138 N. 8th Ave.                                  262-334-3038

 (Pastor)                                   West Bend, WI  53095                  parish@hawb.org

David Beine                            3375 Rockridge Dr.                            262-391-3721 

 (Trustee)                                 West Bend, WI 53095                        dbeine@focuspg.com

Don Felix                                2313 Skyline Dr.                                 262-334-9015

 (Trustee)                                 West Bend, WI  53090              ff2026@netzero.net

John (Jack) Daniels                 1525 Ridgewood Dr.                          262-334-9704

 (Chairperson)                         West Bend, WI  53095      carol-jack@sbcglobal.net

Kathryn Fisher Davies            1221 Green Tree Road                        262-306-1099

(Vice Chair)                            West Bend, WI  53090     katfishdavies@charter.net

Pete Rettler                             6361 Scenic Dr. E. 262-335-0475/262-334-3415(WO)

(Secretary)                               West Bend, WI  53095     prettler@morainepark.edu

Mike Nowack                         4323 Pebble Stone Place             262-338-7780(WO)

(Parish Council Liaison)          West Bend, WI  53095        mnowack@rwbaird.com

Charles O'Meara                     8484 Apple Ct.                                   262-626-2229

                                                Kewaskum, WI 53040            comeara@ziegler.com

Randy Lawson                        7720 Tomahawk Dr.                           262-692-3339

                                                West Bend, WI 53090                               rdckl@charter.net

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Paula Beine                             3375 Rockridge Dr.                              262-677-1254           

(Parish Council President)      West Bend, WI  53095                     beine@netzero.net

                                                                                                                        January, 2009