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                                                                       HOLY ANGELS FINANCE COMMITTEE MINUTES
                                                                                                   August 20, 2009 

OPENING PRAYER
Fr. Jerry Brittain led the opening prayer. 

ATTENDANCE
Fr. Jerry Brittain, Fr. Nathan Reesman, Don Felix, Jack Daniels, Paula Beine, David Beine , Harry German, Pete Rettler, Tim Brisco, Mark Jansen, and Mike Nowack.  Absent were: Kathryn Fisher Davies, Chuck O’Meara and Randy Lawson.  Non-committee members in attendance were: Carl Mattson and Rob Maas. 

MINUTES OF THE PRIOR MONTH
A correction was made to the prior month’s (June, 2009) minutes. 

Note the following quotation taken from the minutes:  Following the discussion related to the item “Forecast of Year-End Results” motion “1” was made

“by Kathryn Davies to recommend to the Parish Council that they authorize the expenditure of funds in the fiscal year for the Rectory entrance-way roof ($2,895) and the Church’s bell tower roof ($4,000) totaling $6,895.  The motion was seconded by Don Felix.  Motion was approved by all except Paula Beine who voted ‘no’ (she offered no comments)”.

The correction to the minutes is as follows: After the vote, Paula Beine was asked if she would like to explain why she voted "no," and she said that she would like to wait to see how we end up the fiscal year before approving the expenditure.

A motion to approve the corrected minutes was made by Don Felix and seconded by Paula Beine.  The motion was approved unanimously. 

REVIEW OF FINANCIAL SITUATION – YEAR ENDED (JUNE 30, 2009)
(Presented by J. Daniels)

(NOTE THE DISCUSSION IMMEDIATELY FOLLOWING THE PRESENTATION)

 Notes to Profit & Loss Income Statement:

* Capital Expenditures (2008 Actual) include $40,000 as a Prepaid amount for caulking & tuck pointing the school building.
** Capital Expenditures (2009 Actual) include $6,895 as a Prepaid amount for re-roofing the Rectory Entranceway and the Church Bell Tower. 

Cash Balances:

Following are the Cash balances of other accounts within the Parish as of June 30, 2009:
-          Parish Debt (Owed to School Trust Fund):  <$46,428>
-          School Trust Fund:  $1,604,224 (Inc’l Parish Debt)
-          Cemetery Fund: $212,722
-          Stained Glass Window Account:  $91,798.10
-          Rolfs’ Foundation Trust:  $413,189
-          Faith in Our Future:  $73,818
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REVIEW OF FINANCIAL SITUATION – JULY, 2009

Weekly Envelopes were $4.7K greater than budgeted.  No Tuition Participation was received during the month (school not in session).  Festival income was not transferred to the Parish in July resulting in total Income being $25.2K less than budgeted.  (The Festival did very well this past June.) 

PROPERTY AND GROUNDS UPDATE
Jack shared that the property and grounds committee received a quote to complete phase 1 of a lighting upgrade.  The quote was for $24,397.  We energies would provide a rebate that would make the net cost to the parish $11,000.  A motion was made by David and seconded by Don to ask the Parish Council to authorize the purchase. The motion passed unanimously.   

Jack also informed us that roofing projects (Rectory entranceway and Church bell tower) will be started in the very near future and completed this fall. 

FAITH IN OUR FUTURE
A short discussion took place regarding whether or not a reminder notice needed to be sent out.  Both Harry and Don commented that we should not send a letter at this time. 

AUDIT SUB-COMMITTEE ACTIVITIES
Paula reported that she had spent time with both Nola and Barb to better understand processes.  Paula will be sending out information via email for the Finance Committee to review in the near future. 

SCHOOL TRUST FUND
No discussion 

SCHOOL TASK FORCE
A meeting was held.  Jack described an activity where the participants had to describe their dream for catholic education in the West Bend area for the next five and ten years.  A report will be created soon to summarize the responses.

HUMAN RESOURCES BUSINESS
Jerry Krenz, Chairperson of the committee called a meeting on July 22, 2009 to discuss employee’s (the direct reports of Fr. Jerry) performance issues and possible merit increases.  Attendees at the meeting were Jerry Krenz, Fr. Jerry Brittain, Dave Beine, Jack Daniels, Harry German and Peter German.  A list of employees (direct reports) was distributed to the attendees.  Each of the employee’s job related responsibilities and performance issues was then discussed.  No employee was recommended for a merit increase since the Parish has put a freeze on salaries in the current fiscal year.  In addition, health insurance and mileage reimbursement rates were also discussed.

ADJOURNMENT
A motion to adjourn was made by Don Felix and seconded by Mike Nowack.  The motion was approved unanimously.

Respectfully submitted,    

Pete Rettler